Office leasing guide
Everything you need to know before signing a lease
3-step process
Brief & direction
Matching your needs precisely – the right location, size and budget.
Space evaluation
We visit the spaces with you and shortlist the buildings that fit best.
Negotiation & signing
We negotiate for you – transparent on every clause through to signing.
Estimate the space you need from current headcount and your 2–3 year plan, your monthly budget (including service charge and VAT), preferred areas and special requirements such as parking, working hours or a server room.
Shortlist buildings by grade, location and price, then visit them to check the layout, natural light, lifts, parking and nearby amenities.
Compare the real total cost (rent, service charge, parking, after-hours air-conditioning), usable area, handover condition and the quality of building management.
Negotiate the rent, rent-free period for fit-out, annual escalation, deposit, renewal rights and termination terms.
Check the building's legal status and the landlord's authority, and review the clauses on area, payment, repairs and reinstatement before signing. See also the Office legal tab.
Get the design approved by building management, build out during the rent-free period, complete fire-safety acceptance where required and plan the move.
Things to check
- Building grade A/B/C: Grade affects rent, management quality, amenities and your company image.
- NIA and GIA area: Ask which area the rent is based on and what share of it you can actually use.
- Service and management charges: Usually charged per m² per month on top of rent and may change yearly; check what is included.
Common terms
- Rent-free period: A period with no rent, usually used for the fit-out.
- Service charge: Running costs of common areas: cleaning, security, air-conditioning, lifts.
- Efficiency ratio: The share of the leased area that you can actually use.
Frequently asked questions
How much deposit is normal?
Usually 2–3 months of rent and service charge, depending on the building and lease term.
Should I use a leasing advisor?
An advisor helps you compare options, negotiate terms and review the lease; SEE the SPACE advises tenants free of charge.
How long does negotiation take?
Usually a few weeks from choosing a building to signing, depending on size and how complex the terms are.
Office legal checklist
01 Building legal status
Ask to see the land-use / ownership documents, building permit and fire-safety acceptance of the building.
02 Landlord and signing authority
Confirm the landlord owns the space or is legally authorised to lease it, and that the signatory has authority to sign.
03 Key lease terms
Term, rent and escalation, service charge, deposit, renewal, early termination and compensation.
04 Registering your office address
Check the building is approved for office use so you can register your head office or branch there.
05 Reinstatement
Agree the handover condition, the return condition and who pays to remove the fit-out at the end of the lease.
Office leasing tips
See all →
Office Lease Budget 2027: How to Calculate the Real Cost
Negotiating an Office Lease in a High-Rent Market: 7 Things You Need to Know
Nội Thất Văn Phòng 2026 | Xu Hướng Thiết Kế & Chi Phí Thi Công Tham Khảo
Office Leasing Guide 2026 | Key Considerations Before Signing a Lease
Critical Notes Before Signing an Office Lease
Industrial Property for Lease in Vietnam
